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NMO Module 6 - My Folder Exercise Part Two: Creating a Smart Folder

Posted by Rose Hessmiller last modified May 15, 2006 12:56 AM

My Folder Exercise Part Two: Creating a Smart Folder

Smart Folders

A smart folder is a folder that differs from a typical portal folder. You do not manually place content in the folder. Smart Folders use the portal search capabilities to seek out item types you direct to the folder.

Create a Smart Folder searching for an item type (ex. flashmovies, images, news, page, etc.)


Step One

  1. Go to the add to folder tab
  2. Select Smart Folder from the drop down menu
    add smart folder
  3. Give the Smart Folder a title and description
  4. Set the number of items to display (ex. enter the number 10)
    number of items
  5. Scroll down to the bottom and Click save save and
  6. (There will not be any items in the Smart Folder until you set the folder criteria)

Step Two

  1. Set Criteria by clicking on the Smart Folder Criteria tab
    criteria button
  2. In the Field box select Item type from the drop down menu
    item type
  3. Click add
    add
  4. You should now see a screen asking to give a value to the item type chosen
    smart folder criteria
  5. Select Actual kind of item type
  6. Select the item type desired
  7. Click save
  8. Check your Smart Folder (You should now see content inside the folder)

 


To Set up a Smart Folder searching by a word of text

Step One

  1. Go to the add to folder tab
  2. Select Smart Folder from the drop down menu
    add smart folder
  3. Give the Smart Folder a title and description
  4. Set the number of items to display (ex. enter the number 10)
    number of items
  5. Scroll down to the bottom and Click save save and
  6. (There will not be any items in the Smart Folder until you set the folder criteria)

Step Two

  1. Set Criteria by clicking on the Smart Folder Criteria tab
    criteria button
  1. Set Criteria by clicking on the Smart Folder Criteria tab
  2. In the Field box select search text from the field drop down menu
  3. Click add add
  4. Type in the value/word (text) you wish to search for (example: biomass)
    search text
  5. Click save save
  6. Check your Smart Folder (You should now see content inside the folder)
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